Why EHR Selection Requires Specialized Expertise


Selecting a new Electronic Health Record (EHR) is not a task for a generalist project manager. Nor is it a job you can simply add to your CIO’s existing workload. It requires a specific, temporary skillset involving financial modeling, clinical workflow analysis, and deep vendor negotiation experience.

HealthTECH Resources does not just offer general advice. We deploy battle-tested EHR Selection Consultants who embed with your leadership team to drive the process from the initial assessment to contract signature.

We provide the Human Intelligence to ensure your selection is data-driven, unbiased, and clinically safe.


The Consultants We Deploy

We do not rely on junior analysts. We provide seasoned SMEs who have sat on both sides of the table. When you partner with us, we match you with experts capable of delivering the following high-level outcomes.

1. The Strategic Program Executive

Best for organizations needing high-level governance and financial clarity.

  • 7-Year Total Cost of Ownership (TCO) Modeling: Our consultants build comprehensive financial models that forecast license fees, implementation labor, and hardware costs to ensure no hidden expenses surprise the Board.
  • Application Rationalization: We do not just add new software. We advise on which ancillary systems can be decommissioned post-go-live to simplify your footprint and reduce maintenance costs.
  • Executive Governance: Establishing the PMO structures necessary to align clinical, financial, and operational leadership on the final vendor choice.

2. The Clinical Workflow SME

Best for organizations focused on clinician adoption and regulatory safety.

  • Current vs. Future State Analysis: Conducting deep-dive interviews with department heads to map out existing workflows and identify where the new EHR must improve efficiency.
  • RFP Management: Drafting and managing the Request for Proposal process to ensure that critical compliance needs like UDS, HEDIS, MIPPS, and 42 CFR Part 2 are hard-coded into the vendor requirements.
  • Scripted Demo Orchestration: Writing the specific clinical scripts that vendors must follow during demos to prevent “happy path” sales pitches.

3. The Interim IT Leader

Best for organizations bridging a leadership gap during transition.

  • Strategic Roadmap Planning: Working directly with your Board to align technology selection with organizational mission and vision.
  • Vendor Diplomacy: Managing the high-stakes relationships with Epic, Oracle Health, or NextGen sales teams to maintain leverage during negotiations.

How We Engage

We offer flexible engagement models to fit the size and complexity of your selection process.

Phase 1: Discovery & Assessment

  • Who we deploy: A Senior EHR Analyst.
  • The Deliverable: A prioritized Requirements Matrix and a readiness assessment of your current infrastructure.

Phase 2: The Selection Management

  • Who we deploy: A dedicated Selection Project Manager.
  • The Deliverable: Management of the RFP process, coordination of "Day in the Life" scripted demos, and aggregation of scoring data from your clinical stakeholders.

Phase 3: Decision & Negotiation Support

  • Who we deploy: A Strategic Advisor or Interim CIO.
  • The Deliverable: Final TCO presentation to the Board and technical advisory during contract negotiations to ensure favorable terms.

Why Choose HealthTECH Talent?

1. Unbiased & Agnostic Our consultants have worked with all major platforms including Epic, Oracle Health (Cerner), MEDITECH, NextGen, Altera Allscripts, Greenway, Trubridge, Netsmart, and more. They do not care which software you buy. They care that it works for you.


2. "Implementer" Experience The consultants we deploy are often the same people who lead
implementations. They know exactly where sales promises fall apart during a go-live. They bring
this practical reality check into your selection process.


3. Immediate Availability You do not have six months to recruit a full-time Director of
Informatics for a temporary selection project. We can deploy vetted, senior-level experts to join
your team immediately, whether remote or onsite.


Don’t Navigate This Decision Alone

Secure the expertise you need to make a 10-year decision with confidence.

Contact our Advisory Team to review consultant profiles today.

Garrett Sprague
Garrett Sprague
Director, EHR Selection & Advisory Services
(480) 618-0423 x423 | gsprague@healthtech-resources.com

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